Booking

Fellowship Church desires to be a good steward of the facilities God has provided and to use our campus for the benefit of our church family and the surrounding community. In order to ensure proper care, scheduling, and maintenance of our spaces, the following policies apply to all facility rentals and usage requests.

1. Church Ministry Events (no charge)
2. Member Events (weddings, showers, birthdays, sports teams, etc.)
3. Community Events that Benefit the Public (case-by-case approval, often no charge for events that are free to the public – see “Community Service Events” below.)
4. Non-Member Private Events (weddings, sports teams, etc.)

Staff & Deacons Use

• Free Use for Personal Events (birthdays, showers, etc.), provided:
  • Event does not conflict with a scheduled church or ministry event.
  • Staff/Deacon handles setup, cleanup, and ensures facilities are locked and restored to original condition.
  • If church custodial staff is requested, the regular rental fee applies.

Community Service Events

• Events that directly benefit the local community (free health clinics, disaster relief, school functions, etc.) may be approved for free use of the facilities at the discretion of church leadership.
• Approval is required through the Facilities Request Form, and a responsible party must be designated to ensure cleaning and building security.

Multi-Day Events

**For events that span multiple consecutive days (such as conferences, trainings, camps, or tournaments), Fellowship Church will work with the event organizer to establish a discounted rate based on the following considerations:

• Total number of days and hours booked.
• Facility usage requirements (rooms, gym, kitchen, auditorium, etc.).
• Setup and cleanup needs.
• Alignment with the church’s mission and values.
• Whether the event serves the community or is private/commercial in nature.
• Discounts for multi-day events will be offered on a case-by-case basis at the discretion of church leadership, with potential discounts ranging from 10% to 30% off standard rates.

Recurring Events
**For ongoing facility use (such as sports practices, tutoring programs, or community classes) that occur weekly or biweekly over a defined period, Fellowship Church will also offer discounted rates based on:

• Frequency and duration of bookings.
• Impact on regular church programming.
• Wear and tear on facilities.
• Whether the event serves the community or is private/commercial in nature.
• Recurring event discounts will be offered on a case-by-case basis, with potential discounts ranging from 15% to 40% off standard rates, depending on the length and frequency of the commitment.

Requirements for Multi-Day & Recurring Event Rentals
**All renters requesting multi-day or recurring events must:

• Submit a detailed schedule at least 30 days in advance.
• A deposit equal to 50% of the total estimated rental cost may be required to secure the dates.
• Agree to review and renew the agreement if the rental extends past 3 months.
• Understand that church ministry events take scheduling priority, and some adjustments may be required if church events arise.
• For recurring events, a single refundable security deposit may be held for the duration of the rental agreement.
• Fellowship Church reserves the right to cancel all events at any time.

All Users Must Agree to the Following:
**The following items may result in a $100 cleaning fee.  This is a list of examples and is not exhaustive.

• No alcohol, drugs, or tobacco use on campus.
• No fundraising events for personal gain.
• No political events promoting candidates or parties.
• All events must align with the church’s values and statement of faith.
• Decorations must not damage walls, floors, or furniture.
• All trash must be removed, and space must be returned to original condition.
• For kitchen: all dishes must be cleaned, dried, and put back to original location.
• No food left in the fridge.
• No use of supplies belonging to the church (i.e.: disposable cups/plates, food, beverage, etc).
• No use of unauthorized spaces.
• No moving of furniture, instruments, plants, fixtures, etc.
• No use of glitter.
• Will clean up any candle wax spills.
• Will clean up rice, bird seed, silly string, sparklers, etc.
• Building must be locked and secured after the event.
• A post-event checklist will be submitted before leaving. (A link will be sent to the post-event checklist once date is approved.)
• Any damages will be the responsibility of the renter.

• Sound/AV equipment requires a trained Fellowship Church technician.
• Technician Fee: $25/hr (members and non-members).

Fellowship Church has tables, chairs, and limited equipment available for use during your event upon request. However, the following guidelines apply:

• All setup and tear down of tables, chairs, and any other requested equipment is the sole responsibility of the renting party.
• Church staff will not assist with setup, rearrangement, or tear down before, during, or after the event.
• Tables, chairs, and equipment must be returned to their original storage locations at the end of your event, unless other arrangements have been approved in advance.
• Failure to properly tear down and return equipment to its designated storage area will result in a $100 cleaning fee.
• Any damage to church-owned tables, chairs, or equipment will be the responsibility of the renter and may result in additional charges.

1. Complete Facilities Request Form (link below).
2. Once date is approved, an invoice will be emailed.
3. Balance and any fees must be paid 30 days prior to event or we will release your date(s).
4. All renters are required to leave the facility clean and in accordance with the Post-Event Checklist. Failure to do so will result in a $100 cleaning fee and loss of eligibility for future rentals.

• 100% refund if canceled 24 hours in advance.
• Partial refund may be available if canceled within 24 hours of event.